馃尨Summer Work Hours Reminder 馃尀
Summer hours end on Sunday, August 23, 2026.
The first day of classes for undergraduate schools is Wednesday, August 26, 2026.
Student Employment Hour Limitations
Undergraduate and International Students
- Maximum of听19 hours per week across all positions while school is in session. This limit includes the combined hours from all on-campus positions.
- May work听up to 40 hours per week听during official university breaks (summer, winter, holidays)
Graduate and Professional Students
- Limited to听29.5 hours per week while school is in session. This limit includes the combined hours from all on-campus positions.
- May work听up to 40 hours per week during official breaks (summer, winter, holidays)
- Individual academic programs may impose additional hour restrictions
馃搶Before a Student's First Day
For On-Campus Departments
All new student workers must complete the I-9 Employment Eligibility Verification before their first day of work. Failure to complete this requirement may delay the student's start date. Students cannot begin working or receive pay until the I-9 process is complete.
Students who have previously worked on campus and already completed an I-9 do not need to complete a new form. Please confirm the original I-9 completion date with the I-9 Office before directing the student to submit a new form.
For On-Campus Departments: Share with Students
Please instruct new student employees to complete the online web form by clicking (Form updated August 2024). After submitting the form, students will receive an email from our vendor, HireRight, with a link to complete Section 1 of the federal Form I-9 online.
If a student does not receive the email within two business days, they should contact i9@vanderbilt.edu.
Students must complete Section 1 of the Form I-9 online before their first day of employment.
- W-4 (Tax Withholding Form):
Students may submit or update their W-4 information online by logging into听Oracle, once their hire is complete by navigating to:
Me > Pay > Tax Withholding - Direct Deposit:听Students may create their direct deposit in Oracle once their hire is complete by navigating to: Me > Pay > Payroll Payment Methods
鈿狅笍 Note:
International students working at听汤头条 University Medical Center (VUMC)听are limited to roles that directly support 汤头条听academic operations听辞谤听student services.
Federal Work Study (FWS) Eligibility & Hiring
Before processing an FWS hire, please:
- Confirm FWS Eligibility
- Use the听in听HireADore
- Complete the Hire in Oracle
- Once approved through workflow, the听HCM Specialist听must add the听FWS costing string
馃挕 Note:
Any change from a regular student worker assignment to an FWS assignment must align with a听biweekly pay period start date.
Federal Work Study COA String听 2026-2027
380.05.38600.5140.000.000.000.听VUI听.0
- Project Number- Coming Soon!
- Org- 26200
- Expend- SalStud
- Task- 1
FWS Cost Share for 2025鈥�2026
- 70% Federal Work Study
- 30% Institutional Contribution
New Starting Fall 2026: FWS Start and End Dates
- Biweekly Start Date: Sunday August 16, 2026
- Biweekly End Date:听Saturday May 22, 2027
Beginning with the 2026鈥�2027 academic year, the FWS start and end dates for biweekly-paid students will change.
This update is intended to streamline FWS processing and reduce confusion related to year-end cost sharing.
- Monthly Start Date: Wednesday August 1, 2026
- Monthly End Date: May 31, 2027
Please use these dates when planning student assignments and budgeting for the 2026鈥�2027 academic year.
Please review the for information on how to enter costing correctly.
鈴� These dates are subject to change based on听funding availability.